How to Apply An Existing Deposit Using Print Checks

1. Navigate to A/P> Checks and Payments > Print Check

   

2. Enter the necessary information

   The **cash account GL** and **book period** should automatically populate. 
   The book period might not populate if the current period hasn't been created.

   

💡 Maximum amount of check run

This field allows you to only use a portion of the existing deposit.

3. Choose the best method to find the invoice you are looking for

   You can also filter the invoices by selecting the **payment preference**.

   

4. Click on Manage > Apply Deposit 

   

5. Choose the deposit you want to apply on the invoice

   

💡 Want to use multiple deposits on the same invoice?

You can select multiple deposits for one invoice. If the deposit has a larger amount than the invoice, it will **deduct it from the deposit total**.

6. Click on Apply

   

7. Click on Next Step 

   **Review everything** and click **Next**

   

8. Finalize the run

   

⚠️ Once you click yes there is no going back

Make sure to review everything before finalizing the run!

9. Click on Print All Checks

   

10. Click the pdf Icon to see a detailed record.

    

11. Review the PDF

    You can see in the **comment** which deposit was applied on the invoice. 
    click on **Next** after reviewing.

    

12. Click on Close

    The deposit should be applied now and should mark the invoice **paid**/**partially paid**.