How To Create A Supplier Deposit And Apply It To A Supplier Invoice

1. Click on Enter Supplier Deposit

   Navigate to A/P > Supplier Deposit > Enter Supplier Deposit

   

2. Enter the Vendor Check Info

   

💡 Tips!

1. The check number is customizable.
2. The order number is optional, but if provided, it will automatically assign the check to that order number.
3. The GL accounts can be changed. 
    

3. Click on Submit

   You should be able to view this check under A/P> Supplier Deposit > Manage Supplier Deposit.

   

4. Click on Print Checks

   Navigate to A/P >Checks & Payments> Print Checks

   

5. Enter the necessary information

   The Cash Account GL and Book Period should automatically populate. The Book Period may not populate if the current period has not yet been created.

   

6. Choose the best method to find the invoice you are looking for

   You can also filter the suppliers by selecting the payment preference.

   

7. Click on the Invoice

   Select the invoice you want to apply the deposit to

   

8. Click on Manage > Apply Deposit

   

9. Find the deposit you want to apply towards the invoice

   

💡 You can apply multiple deposit to one invoice.

Should the deposit exceed the amount due on the invoice, it will be automatically deducted from the total deposit balance.

10. Click on Apply

    

⚠️ Once the run has been finalized there is no going back!

11. Finalize the Check Run

    

12. Click on Print All Checks

    When you click the "Print Check" option, the system will provide you with a PDF copy of the transaction and enable you to send the remittance.

    

13. Click on Close

    Make sure to close the journal!