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Accounting Statuses Defined

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The accounting status of an order is different from the general order status..

While Aturian users can define custom statuses for orders for any stage or step in the distributor's workflow, the accounting status is determined by specific actions taken relating to vouching, receiving, and shipping of the order.

 

Accounting Statuses

 

 

Open

 

  • An Open status will display until goods on the order have been received into inventory (OSTK), shipped from inventory (SINV), or vouched on the A/P side.
  • The order is not on any holds and PO's can be transmitted to the vendor.

 

 

Partially Vouched

 

  •  Some portion of the A/P invoice(s) has been vouched but an unvouched balance remains.

 

 

 

Vouched

 

  • The A/P invoice has been vouched in full

 

 

 

Vouched-Not Received

 

  • The A/P invoice has been entered and journal has been closed.
  • However, the goods have not yet been physically received into the warehouse

 

 

 

Received-Not Vouched

 

  • Goods have been received by the warehouse and moved into stock.
  • However, the A/P invoice has not been vouched yet.
  • NOTE- This status can also present when the A/P invoice has been vouched but only part of the order has been received.

 

 

On Hold

 

  • The order is on hold pending manager review for release
  • The PO(s) cannot be transmitted to the vendor and/or the order cannot be submitted to the warehouse for pick/pack

 

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